Database Filing Systems

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DATABASE FILING SYSTEMS, INC.

SOFTWARE LICENSE AGREEMENT PROVISIONS

 

 

Software License Agreement

 

1.   This is an agreement between Licensor and Licensee, who is being licensed to use the named Software.

 

2.   Licensee acknowledges that this is only a limited nonexclusive license.  Licensor is and remains the owner of all titles, rights, and interests in the Software.

 

3.   This License permits Licensee to install the Software on a single second backup computer system, as long as the Software will not be used on more than one computer system simultaneously.  It is understood that the software on the backup computer will be inoperative and that it will be non-functional after a 30 day trial period without  License Activation keys from NSI for the AutoStore components. Permanent license keys for the second computer will require removal/deactivation of the software on the original computer.   Licensee will not make copies of the Software or allow copies of the Software to be made by others, unless authorized by this License Agreement.  Licensee may make copies of the Software for backup purposes only. 

 

4.   This Software is subject to a limited warranty.  Licensor warrants to Licensee that the physical medium on which this Software is distributed is free from defects in materials and workmanship under normal use, the Software will perform according to its printed documentation, and to the best of Licensor’s knowledge Licensee’s use of this Software according to the printed documentation is not an infringement of any third party’s intellectual property rights.  This limited warranty lasts for a period of 90 days after delivery.  To the extent permitted by law, THE ABOVE-STATED LIMITED WARRANTY REPLACES ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND LICENSOR DISCLAIMS ALL IMPLIED WARRANTIES INCLUDING ANY IMPLIED WARRANTY OF TITLE, MERCHANTABILITY, NONINFRINGEMENT, OR OF FITNESS FOR A PARTICULAR PURPOSE.  No agent of Licensor is authorized to make any other warranties or to modify this limited warranty.  Any action for breach of this limited warranty must be commenced within one year of the expiration of the warranty.  Because some jurisdictions do not allow any limit on the length of an implied warranty, the above limitation may not apply to this Licensee.  If the law does not allow disclaimer of implied warranties, then any implied warranty is limited to 90 days after delivery of the Software to Licensee.  Licensee has specific legal rights pursuant to this warranty and, depending on Licensee’s jurisdiction, may have additional rights.

 

5.   In case of a breach of the Limited Warranty, Licensee’s exclusive remedy is as follows:  Licensee will return all copies of the Software to Licensor, at Licensee’s cost, along with proof of purchase.  (Licensee can obtain a step-by-step explanation of this procedure, including a return authorization code, by contacting Licensor at [P.O Box 3497; Costa Mesa, CA.  Tel: (800)336-7060).   At Licensor’s option, Licensor will either send Licensee a replacement copy of the Software, at Licensor’s expense, or issue a full refund. 

 

6.   Notwithstanding the foregoing, LICENSOR IS NOT LIABLE TO LICENSEE FOR ANY DAMAGES, INCLUDING COMPENSATORY, SPECIAL, INCIDENTAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, CONNECTED WITH OR RESULTING FROM THIS LICENSE AGREEMENT OR LICENSEE’S USE OF THIS SOFTWARE.  Licensee’s jurisdiction may not allow such a limitation of damages, so this limitation may not apply. 

 

7.   Licensee agrees to defend and indemnify Licensor and hold Licensor harmless from all claims, losses, damages, complaints, or expenses connected with or resulting from Licensee’s business operations. 

 

8.   Licensor has the right to terminate this License Agreement and Licensee’s right to use this Software upon any material breach by Licensee.

 

9.   Licensee agrees to return to Licensor or to destroy all copies of the Software upon termination of the License.

 

10.This License Agreement is the entire and exclusive agreement between Licensor and Licensee regarding this Software.  This License Agreement replaces and supersedes all prior negotiations, dealings, and agreements between Licensor and Licensee regarding this Software. 

 

11.This License Agreement is governed by the law of California] applicable to California contracts. 

 

12.       This License Agreement is valid without Licensor’s signature.  It becomes effective upon the earlier of Licensee’s signature or Licensee’s use of the Software.

BarCodes are fully supported when found on:

  • Invoices
  • PO’s
  • Check Stubs
  • Service Tickets
 
  • Claims Records
  • Patient Records
  • Meeting Summaries

 

This capability is provided by advanced bar code functionality from patent pending software of DbFS for enhanced barcode functionality and accuracy.

Documents with an appropriate bar code identifier can be sent directly from a scanner with appropriately programmed buttons for routing of the documents.

This is the standard procedure for importing checks with all attached invoices and related supporting documents from Xerox scanners.

Database Filing Systems

One of the standard methods of import to the document management system is through a series of menus accessible on Workstations running the AutoCapture client.

Database Filing Systems

Menus are provided for AutoCapture of all types of sources. Menus are used where standard rules may not exist, barcodes are not available, or additional information needs to be supplied such as the selection of the appropriate Company/Branch, date, meeting/event/function, and/or relevant technician or specialist.

This facilitates filing of the documents in rational locations where they can be found by a manual search of the file structure as well as automated links from within the standard database application software used by the business / organization.

Database Filing Systems

The software also polls an unlimited number of specialized email accounts. Documents, files, and photos can be sent to these email accounts and the DbFS software polls, downloads and processes the files.

Standard email accounts are for Invoices, PO’s, Customers and Suppliers with the subject field of the email used to file the document to the applicable location and place a link in the applicable record of the database.

Database Filing Systems

On applicable workstations where the AutoStore Client is installed there will be an icon for the AutoCapture client.


A right click on any file on this system will offer the option to Send To a List of Menu Types for the AutoCapture Client. As shown these presently include four basic types of file storage: Accounts Payable, Batch Storage, Document Storage, and Tech Reports.