
CONTACT DBFS SALES
Batch Storage
The second standard selection in the AutoCapture client is Batch Storage. The first fields permit selection of appropriate company and branch/division from pull-down menus. The Date filed permits identification of the date of the applicable documents being scanned rather than the date of scanning.

The barcode selection is typically used when placing links in the applicable database software. In contrast, selection of non-barcode will typically put the scanned documents into a selected folder defined by Year/Month/Date. The batch scan is typically used for such things as daily accounting, operations reports, or other documents generated on a daily basis. The barcode option would apply if the daily batch consists of packing lists or invoice documents that need to be stored to preserve signature, some notations or tracking information not generated from within the applicable business / organization software.
THE DBFS SOLUTION II
Business Challenge:
A busy accounting department receives hundreds of invoices that need to be matched with receivers and then paid individually and in batches. Then the documents need to be filed by vendor and retained until moved to storage with other documents from prior years. Then on occasion information is needed from stored documents for dispute resolution, legal proof, tax or other reasons. At this point someone hopefully returns from the storage facility / warehouse with the appropriate document after a manual search.
DbFS Solution:
DbFS works with barcodes printed on the retained check stub of multipart checks. This stub is scanned with all applicable invoices and supporting documentation to a file automatically named by the applicable check number an placed in a folder for the respective vendor in the current year. In addition a link to access this document is typically placed in the vendor file of the applicable database software used by the business/organization.
The check with supporting information is filed directly from the scanner with a one-button filing procedure and there is no need for any secondary classification by menu of the scanned documents.
The check, applicable invoices, and support paperwork are automatically stored with full OCR processing, so it is possible to quickly find a particular invoice or the invoice on which an item was purchased. In addition, the document is stored in a Pdf/A unalterable format. We only store documents in a non-Pdf/A format in other situations where workgroup collaboration is involved and modifications are typical.